REPORT AND PROPOSAL WRITING/CRUCIAL COMMUNICATIONS

Live-Online Training: N 250,000.00
Classroom Training: N 350,000.00
3 - 4 participants: 5% discount
5 or more participants: 10% discount 

(Available also for Customised Training by Duration, Venue & Fee)

Programme Description

For effectiveness in business communications, this course focuses on making managers to:

• Become highly skilled in the use of English Language
• Write memos, letters, reports, proposals excellently by presenting contents with mechanical precision
• Organize thoughts clearly before writing
• Know the techniques of outlining, drafting and revising written messages
• Practice writing reports with graphical presentation of data
• Prepare proposals with project management value proposition
• Pay attention to spellings and punctuations.

Course Contents

DAY ONE

Develop Correct Writing Skills

• Do the ground work and get to the maximum point
• Writing inertia and how to overcome it
• Essence of effective writing
• The Communication Process
• Elements of Crucial Communication

Common Writing Problems

• Common errors in the use of English by Nigerians
• Word usage
• Improving your vocabulary

Your Attitudes as a Writer

• Simplicity and conciseness
• Confused words
• Effect of Culture on language use

Formatting Your Writing

• Style and tone

DAY TWO

Prewriting & Planning

• • Establishing purpose
  • Clarifying readership
  • Researching for facts.

Doing the Writing

• Word usage
• Common errors in our use of English by Nigerians
• Word economy.

Attention to Grammar

• Verb exercises
• Passive and Active Verbs
• Noun and pronoun exercises
• Spellings
• Punctuations
• Formatting the Writing
• • Style and tone
  • Paragraphs
  • Headings

Letters

• Salutation
• Body of letter
• Complimentary closure.

Email Guidelines

• The recipients
• Keeping it short
• File attachments
• Plain texts.

Memos

• General principles guiding Memo writing
• In-house styles.

DAY THREE

Reports - the Purpose

• Informing
• Selling
• Persuading
• Instructing
• Advising
• Explaining
• • an Analysis
  • a Research outcome
  • an Information
  • an Experience.

Types of Report

• • Information/investigation report
  • Progress Report
  • Formal Reports
  • Informal Reports
  • SOPADA formula
  • The “Need-to-know” v. “Nice-to-know” reports

Executive Summary

• • The Purpose of an Executive Summary
  • Main Stages and Techniques of Summarization
  • Types of Summaries
  • Qualities of an Effective Executive Summary

Writing the Report

• Organizing thoughts clearly before writing
• Selection of the most appropriate main message
• Structure
• • introduction
  • body of report
  • references
  • bibliography (as necessary)
  • appendices (as necessary).
• Contents & Formats
• • chronology
  • functionality.
• Outlining, drafting and revising techniques
• Proofing and Editing what you write.

Packaging the Report - Data Reporting and Conversion to Graphs

• Data analysis
• Applications of Excel formats
• Graphic presentations
• •  Bar Chart
  •  Pie Chart
  •  Line Chart
  •  Frequency Distribution
  •  Frequency Polygon
  •  Scatter Diagram.

Writing Minutes of Meetings

Minutes – what it is, what it is not

• The Importance of Minutes
• Types of Minutes
• Minutes Format
• Steps to Effective Minutes

• Qualities of Good Minutes.
  

DAY FOUR

Proposals Outline

• Our Understanding of your requirements
• Our Point of View
• The Proposed Project
• • Objective and Scope – Objectives, Covered Areas, Minimizing risks that could hinder successful completion of project
  • Methodology - Integration and linkage between various components of work to deliver maximum value
  • Approach – Phases of Project and duration, Teaming Approach, Our requirements, Knowledge transfer
  • Schedule & Releases – Rationale of Phases/releases. For example, there will be a pilot test to generate excitement and communicate success, followed by a major Release to minimise the change impact and build ownership.
  • Major Work Activities
  • Key Deliverables
  • Resources – Resources requirements from your company and ours, their availability (full/part time) and duration on Project
  • Project Team Structure
• Our Value Proposition - What we have to offer:
• • Operating environment
  • Methodology/experiences
  • Commitment
  • Relevant previous work done
  • Solutions tailored made for organization

Provision of pragmatic, practical and easy to understand approaches

suitable for company

• • Transfer of skills and knowledge to Company’s resources.
• Fee Arrangement
• Credentials

Preparing a Request for Proposal (RFP)

• Statement of Purpose – Background Information
• Scope of Work – Layout of What to Do
• Deliverables - Checklists
• Performance Standards
• • Professional qualilifcations
  • Certifications
  • Outcomes to be Assessed
• Terms and Conditions
• • Presentations if required
  • Payments and payment processes
  • Penalties (where applicable)

• Evaluation and Award Process

• • Criteria of how the winner will be decided
  • When the decision can be announced
  • Contacts to reach if and when nececssary
  • Contract Agreements

Drafting of agreements

DAY FIVE

Writing Topnotch Speeches

• Knowledge
• Command of English
• Logical
• The joy of a Speech Writer.
• Know the audience
• Clarify the goals of the speech

Written Speech Outputs

• Inform
• Discuss
• Entertain
• Induce/Persuade
• Advise
• Explain/Educate on
• • Developments
  • Advantages & Disadvantages
  • Features & Benefits